Due Process Educational Assistant, Shoreview
5605 Green Circle Drive
Minnetonka, MN 55343
7, 8, 9, 10, 11, 12
Minnesota Teacher's License:
POSITION TITLE: Due Process Educational Assistant, Shoreview Campus
POSITION STATUS: Non-exempt
DIRECT SUPERVISOR: Special Education Coordinator
SCHEDULE:: M-F 7:30 - 4:00 pm
DUTY DAYS: TBD
POSITION PURPOSE: To perform a variety of clerical support to the special education coordinator and special services director.
1. Support Sped Coordinator & Case Managers
-Schedule 1:1 meetings for Sped Coordinator, as needed
-Track data, as directed by supervisor
-Mail quarterly progress reports
-File quarterly progress reports
-Support collecting training materials
-Manage the electronic building special education calendar
-Develop and maintain the SPED master caseload spreadsheet
-Utilize the spreadsheet to regularly inform IEP managers of current status of caseload (timelines)
2. Due Process
-Maintain master due process tracking document
-Semi-Annual Certification for staff (2x/year)
-Collect MARSS forms and give to MARSS Coordinator
-Update and maintain student information in SPED Forms
3. Maintain special education files:
-Assist with monitoring file contents for appropriate content. Ensure inclusion of all due process documents.
Maintain them in chronological order.
-Monitor checkout procedure; maintain log of access.
-Prepare files for transition/matriculation to another program or building within the district.
-Send inactive files to District Special Education office and create pdf documents to send as necessary.
-Document information in the contact log
4. Disseminate due process correspondence and paperwork following district's Pupil Data Privacy regulations and
5. Third Party Billing -Work under the direction of district-wide special education assistant
6. Utilize a spreadsheet to monitor health-related IEP services for Third Party billing purposes:
-Assist Special Education office to track and monitor permission form.
-Notify staff to begin logging services.
-Collect necessary documentation monthly (completed and signed service logs, time samples for PCA, PCA service
sheets, transportation forms) for billing.
-Forward completed documentation to special education office for processing
-Complete initial setup of specific students in SCHOOL Project system
-Determine when a new IEP needs to be sent to TPB vendor and follow process when needed
-Speech Therapy & Occupational Therapy services - collect session documentation and file; ensure student
goals/objectives are correct in the system
-PCA services - work with Case Managers on documentation (Mini Time Study, Plan of Care, ICD-10 document, PC
Supervision doc), ensure all new Educational Assistants complete the DHS PCA test
-Sped Transportation - create, disseminate and collect trip logs; enter trip logs into system
-Field questions from all third party billing service providers.
-Ensure all necessary staff are added to the system
-Collaborate with TPR vendor on questions and issues with IEPs; logging encounters, etc.
-Track eligible students, services and billing information
-Print attendance reports at the end of year to go in student’s TPB file and file all necessary paperwork in
student’s TPB file
-Check excluded provider list on a monthly basis and track
7. Participate in scheduled Due Process Educational Assistant meetings and in-service training
8. Monitor student enrollment record for accuracy and complete verification tasks throughout year.
9. Collaborate with district support staff (due process facilitator, coordinator, assistant director) to ensure due
process is complete.
10. Transportation Coordination (year round)
-Help with arrival and dismissal of students.
-Provide transportation companies with initial list of students needing transportation and communicate route
information to families; completed in July and August.
-Communicate any changes or additions to transportation company and communicate those changes to families (for
school 0010 & club shuttle) throughout the year.
-Communicate transportation cancellations on a daily basis.
-Troubleshoot transportation issues with Principal, Sped Director and Finance Director.
-Coordinate ESY transportation in June and July.
-Assemble transportation binders with student transportation plans (for school 0010 and ESY).
-Provide list of non-transportation families to carpool volunteer.
-Request shared household schedules on a monthly basis and provide to transportation company.
11.ESY Coordination (March- July)
-Compile and coordinate mailing (letters, permission slips, schedules, transportation, etc)
-Create/track sped certification
Lunch Backup if Lunch Server is Sick
Point of Service in lunch room, daily 11-1 (w/ AA)
Assist with preparation and distribution of school staff, student/parent, community communication/materials as needed or required.
Maintain positive, professional relationships and use appropriate verbal, non-verbal and written communication with all individuals.
Type, proofread copy, distribute, and file correspondence as needed or requested.
Perform data collection/generate reports; i.e., pulling reports/data on students and/or staff as needed.
Perform any other duties/assignments as assigned/requested.
PHYSICAL DEMANDS: Physical ability to perform the essential functions of the job as outlined above, in addition to the following:
While performing the duties of this job, the employee is frequently required to stand; walk; and sit.
The employee is regularly required to see, talk and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is occasionally required to reach with hands and arms; climb steps; stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Employee is occasionally required to drive.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or workstation.
Noise level is that of a typical school or office setting.
MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to independently problem solve unique student and employer situations.
While performing the duties of this job, the employee is regularly required to comprehend and follow instructions, perform complex or varied tasks, relate to others, make decisions, and ability to understand and carry out and communicate effectively and detailed written and oral form and instructions.
Interest in working with individuals with autism spectrum disorder
-develop an effective rapport with students and service providers
-work well with a team and comply with supervisory direction
-to read and comprehend simple instructions, short correspondence, and memos.
-to communicate clearly and concisely, both orally and in writing.
-to effectively present information in one-on-one and small group situations to staff, parents, students,
administrators and the public.
Practice professional ethical conduct, thoroughness, time management, flexibility, maintain stress management/composure and possess personal effectiveness/credibility.
-extraordinary attention to detail and follow through to meet deadlines and commitments.
-conscientious attention to detail and commitment to accuracy in all areas.
-significant confidentiality responsibilities due to parent, student, and staff issues.
-adhering to district, state, and federal laws and school policy, rules, and regulations.
-Must demonstrate and maintain punctuality, good attendance, and strong work ethics in all areas.
This position description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. Ability to competently perform all of the essential duties of the position, with or without reasonable accommodation, demonstrated commitment, and the ability to work productively as a member of a team or work group are basic responsibilities of all positions at Lionsgate Academy.
Ability to operate a computer and the software necessary to complete the required job tasks, such as Google Suite and Microsoft office suite applications or ability to adapt to these applications.
Demonstrated ability to communicate effectively with tact and discretion, plan, manage and coordinate multiple work assignments.
Demonstrated ability to collect, compile and analyze data and information for inclusion in reports or presentation materials, such as preparing charts, graphs, or tables as necessary.
Demonstrated accuracy and attention to details.
Two years of clerical experience or equivalent combination of formal education/training and experience.
Previous experience working in a charter or public educational institution.
Experience working with students and students with disabilities.
Knowledge of Minnesota State due process.
Associate’s Degree or higher preferred.
Lionsgate Academyis a thriving, high-quality public charter school (grades 7-12) with a mission to foster self determination by providing a transition-focused, personalized learning program for all students, specializing in educating students with autism spectrum disorders.
While Lionsgate is open to all students of all abilities, our program is inclusively designed to meet the unique needs of students on the autism spectrum. These supports also benefit students without disabilities as well as those with disabilities other than autism.
Lionsgate Academy is expanding and is adding a campus in Shoreview, Minnesota! We are looking for passionate and driven educators, who believe in our mission and are interested in becoming founding members of our new school. Lionsgate Shoreview will launch with 60-70 students in grades 7-10 and will expand to include grades 11 and 12 in subsequent years. In partnership with our administration, Shoreview staff will have the opportunity to develop and grow this new campus!
Apply online at Lionsgateacademy.org.