Receptionist, Shoreview Campus

    • Categories:

    • Administrative

    • Grades:

    • 7, 8, 9, 10, 11, 12

    • Minnesota Teacher's License:

    • Not Required

    • Work Commitment:

    • Full-Time

    • Submitted Date:

      02.02.2018

      Closing:

      05.01.2018

    • Apply
    • Contact:

      Christine Lande
      HR Generalist

      Phone: 612-351-4469

  • Click the apply button to be taken to the application website.

  • Apply

Job Description

POSITION TITLE: Receptionist, Shoreview Campus
POSITION STATUS: Non-exempt
DIRECT SUPERVISOR: Building Principal
SCHEDULE:: M-F 7:30 - 4:00 pm
DUTY DAYS: year-round
_____________________________________________________________________________________

POSITION PURPOSE: To perform a variety of clerical support to the building principal and Lionsgate Academy's administrative team as needed. Includes, but is not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests.

ESSENTIAL FUNCTIONS:
1. To act as the first point of contact for the school: welcoming visitors and responding to telephone and email
enquiries in a helpful, pleasant, and constructive manner and ensuring that appropriate actions are taken in a
timely manner, thus, creating a good image of the district.

2. Ensuring the safety and security of the school at all times, making sure that the front door is locked and entry
to the premises controlled. Ensuring that all visitors sign in and take a visitor badge where necessary.

-Maintain daily sign in sheet for visitors and students.
-Check identification of parent/guardian dismissing student and verify information against student's
information on file.
-Hand out hall passes for late transportation and late arrivals and give out visitor passes.
-Available to locate students, case managers and other staff daily.
-Communicate with classrooms for paging students and/or staff.
-Supporting crisis situations or safety/security as this person may need to call the authorities if a crisis
occurs, or an unwelcome person is in the building.

3. Communicating with parents regarding all aspects of school life, receiving and passing on information, between
parents and teachers, including phoning parents to ascertain reasons for pupils’ absence. Contact parents (or
work with Principal) when families did not call in.

4. Student Information System

-Update phone numbers and email addresses in Synergy
-Create mailing labels from the system
-ParentVue & StudentVue Contact
-Update parent email groups with new or changed email addresses; communicate with newsletter coordinator
-Attendance:

-Reviews the attendance call line and coordinates with staff to ensure follow up and appropriate action
for students absent from school
-Includes recording daily/period attendance in Synergy
-Contact case managers and teachers when students are not marked absent or present

5. Work with transportation team to find students, call parents / call transportation company.

6. Available every day for arrival and dismissal of students.

7. Organize main office area for efficiency, safety, and appearance.

8. Assists in communicating all SRT lockdowns, alarms and drills.

9. Receive, sort and distribute all packages, deliveries and mail.

-Inventories and handles delivery of all materials received
-Update master inventory list, add inventory sticker
-Maintain funds/updates in Postage Meter

10. Before and After Care - Daily track hours, monthly send invoices and track payments.

11. Coordinate Picture Day and Retake Day:Serve as a liaison with photography company; i.e., Fall/Spring school
pictures, senior cap & gown pictures, senior grip & grin pictures, and special events. Upload pictures to
Synergy

12. Assist with Back to School Night, Art Showcase, Open House etc. Work with Student Council Advisor to
collect and review requests for student guests wishing to attend our dances. Generate a log of approved
students and forward to class advisor hosting dance.

13. Assist with Graduation to include ordering Diplomas, mailing diplomas, working with case managers and
parents

14. Print quarterly planners

15. Update Start Page, as needed

16. Daily School Van Coordination (field trips, gym class, transitions class etc.)

-Maintain and update van logs
-Scan and email Daily Pre-trip reports to Operations Manager
-Fill out Samanage, as needed, for van maintenance issues.

17. Free & Reduced Applications

-Include application in back to school mailing (done during the 1st week in August)
-Approve and enter all applications into the lunch system.

18. Distribute and collect staff keys, key cards, lockers, etc.


OTHER POSITION RESPONSIBILITIES:

1. Lunch Backup if Lunch Server is Sick

2. Assist with preparation and distribution of school staff, student/parent, community communication/materials as
needed or required.

3. Coordinate general office operations as needed or required.

4. Maintain positive, professional relationships and use appropriate verbal, non-verbal and written communication
with all individuals.

5. Type, proofread copy, distribute, and file correspondence as needed or requested.

6. Perform data collection/generate reports; i.e., pulling reports/data on students and/or staff as needed.

7. Perform any other duties/assignments as assigned/requested by the principal.


PHYSICAL DEMANDS: Physical ability to perform the essential functions of the job as outlined above, in addition to the following:

1. While performing the duties of this job, the employee is frequently required to stand; walk; and sit.

2. The employee is regularly required to see, talk and hear. The employee is regularly required to use hands to
manipulate, handle, or feel. The employee is occasionally required to reach with hands and arms; climb steps;
stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus.

3. Employee is occasionally required to drive.

4. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some
lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

5. Tasks may involve extended periods of time at a keyboard or workstation.

6. Noise level is that of a typical school or office setting.


MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Ability to independently problem solve unique student and employer situations.

2. While performing the duties of this job, the employee is regularly required to comprehend and follow
instructions, perform complex or varied tasks, relate to others, make decisions, and ability to understand and
carry out and communicate effectively and detailed written and oral form and instructions

3. Level of comfort working with students with special needs. Ability to respond calmly in crisis situations and
call the authorities if needed.


COMPETENCIES
1. Interest in working with individuals with autism spectrum disorder

2. Ability to:

-develop an effective rapport with students and service providers
-work well with a team and comply with supervisory direction
-to read and comprehend simple instructions, short correspondence, and memos.
-to communicate clearly and concisely, both orally and in writing.
-to effectively present information in one-on-one and small group situations to staff, parents, students,
administrators and the public.

3. Practice professional ethical conduct, thoroughness, time management, flexibility, maintain stress
management/composure and possess personal effectiveness/credibility.

4. Requires:

-extraordinary attention to detail and follow through to meet deadlines and commitments.
-conscientious attention to detail and commitment to accuracy in all areas.
-significant confidentiality responsibilities due to parent, student, and staff issues.
-adhering to district, state, and federal laws and school policy, rules, and regulations.

5. Must demonstrate and maintain punctuality, good attendance, and strong work ethics in all areas.

Qualifications

MINIMUM QUALIFICATIONS:
Ability to operate a computer and the software necessary to complete the required job tasks, such as Google Suite and Microsoft office suite applications or ability to adapt to these applications.

Demonstrated ability to communicate effectively with tact and discretion, plan, manage and coordinate multiple work assignments.

Demonstrated ability to collect, compile and analyze data and information for inclusion in reports or presentation materials, such as preparing charts, graphs, or tables as necessary.

Demonstrated accuracy and attention to details.

Two years of clerical experience or equivalent combination of formal education/training and experience.

PREFERRED QUALIFICATIONS:
Previous experience working in a charter or public educational institution.

Experience working with students and students with disabilities.

Institution Description

Lionsgate Academy is a thriving, high-quality public charter school (grades 7-12) with a mission to foster self determination by providing a transition-focused, personalized learning program for all students, specializing in educating students with autism spectrum disorders.

While Lionsgate is open to all students of all abilities, our program is inclusively designed to meet the unique needs of students living with Asperger’s syndrome and those on the autism spectrum. These supports also benefit students without disabilities as well as those with disabilities other than Asperger’s syndrome and autism spectrum disorder.

Lionsgate Academy is expanding and is adding a campus in Shoreview, Minnesota! We are looking for passionate and driven educators and staff, who believe in our mission of educating and serving students with special needs and who are interested in becoming founding members of our new school. Lionsgate Shoreview will launch with 60-70 students in grades 7-10 and will expand to include grades 11 and 12 in subsequent years. In partnership with our administration, Shoreview staff will have the opportunity to develop and grow this new campus!

Application Instructions/Comments

Apply online at www.lionsgateacademy.com

  • Click the apply button to be taken to the application website.

  • Apply