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Office Administrator

Home Careers Office Administrator
Submitted: August 14
Closing: September 20


Anna Robinson
Teacher/Leadership Team Member


Location Laura Jeffrey Academy
1550 Summit Avenue
St. Paul, MN 55105
Categories Administrative
Grades 5, 6, 7, 8
Work Commitment Full-Time
To Apply

To apply for this job, please contact the person listed.

Job Description

The Laura Jeffrey Academy Office Administrator will be responsible for ensuring organizational effectiveness by providing leadership for the school office and logistics. The largest of these functions include coordinating student transportation, student registration and attendance, and family communications. In addition, you will provide for office needs and coordinate student health services with the nurse consultant.

Opportunity to increase responsibilities and compensation for 2021-2022 school year, provided excellent work performance in 2020-2021.

- Coordinate bus transportation with SPPS
- Coordinate special transportation
- Staff office (answer phones, greet visitors, check voicemail)
- Sort mail, monitor school email account and Textline
- Create weekly email communications to community
- Code student absences daily
- Provide daily attendance reminders to teachers
- Provide attendance data to staff regularly
- Set and reset bells as needed
- Order office supplies as needed
- Maintain office calendar and phone system
- Coordinate passive fundraising programs
- Process new student applications
- Maintain uniform stock and locker lists
- Set up conference sign up system twice per year
- Maintain LJA facebook page in coordination with social media team
- Notify families of snow days and other urgent communications
- Log payments that get turned in to the office
- Send and request student records
- Maintain student cumulative files and student database information
- Coordinate Picture Day
- Administer daily and as needed medications (training provided by nurse consultant)
- Hand out ice packs and band-aids, deal with minor injuries
- Complete annual immunization report


- Four-year college degree preferred
- Experience with school operations and practices
- Commitment to the mission of Laura Jeffrey Academy
- Excellent computer skills and proficient in web-based applications and website management
- Excellent communication skills, both verbal and written
- Excellent interpersonal skills and a collaborative working style.
- A demonstrated commitment to high professional ethical standards and a diverse workplace
- Ability to excel at operating in a fast-paced, community environment
- Ability to look at situations from several points of view

Institution Description

LAURA JEFFREY ACADEMY is the first STEM-focused urban middle school in MN with a comprehensive liberal arts, girl-focused curriculum. Our purpose is to provide a unique and stimulating education environment where students are free – to explore their potential, discover their brilliance and develop their intellect. We are looking for educators committed to equity in learning for all students. If you are an educator who thinks outside of the box, loves to collaborate with others, we would love to hear from you. Educators of color are encouraged to apply. We are committed to serving a diverse population of students and families.

Application Instructions/Comments

Email cover letter, resume and references to Anna Robinson at

To apply for this job, please contact the person listed.

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