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Administrative Assistant

Home Careers Administrative Assistant
Submitted: May 10
Closing: June 10


Kelly Bittner
Human Resources/Business Manager

Location Crosslake Community School
35808 County Road 66, PO Box 1020
Crosslake, MN 56442
Categories Administrative
Salary Range To Be Determined
Salary Notes Hourly based on current pay grid.
To Apply

To apply for this job, please contact the person listed.

Job Description

Immediate Supervisor: Director of Seat Based Learning

Position Summary: This multifaceted position works in close partnership with the HR/Business Manager, online and seat-based Administrative Assistants, and the CCS Directors.

Essential Duties and Responsibilities:
● Receptionist duties
● Greet visitors daily, connects with students, supports families, and assists staff with polite and professional assistance
● Mail and all supplies associated
● Regularly communicate with the State Reporting Coordinator to ensure up-to-date information is included in the JMC student information system.
● Document volunteers and run background checks
● Substitute teachers: find, track pto of teacher needing sub for, provide fob/key as necessary, add details to calendar
● Keep current staff telephone listing and other phone duties as necessary
● Administrator of the copier - knowledge, ordering of supplies, maintenance scheduled
● Manage and order supplies
● Support District Assessment Coordinator as needed
● Keep master book of forms up to date.
● Health Room Assistant
● Security - locking/unlocking/programming of doors along with Seat Based Director and custodian
● Security - FOBS

● Records and verifies daily student attendance.
● Sends daily correspondence to staff regarding attendance and alternate plans for students.
● Verify all unexcused absences have been verified.
● Contact parent/guardian concerning absence of student.

Building Use
● Schedule building use request on calendar.
● Coordinating building use with appropriate staff including communicating custodial needs, food service, classrooms, etc., making building activity arrangements so that building activities are effectively coordinated and implemented.

● Schedule/maintain calendar of events/activities.
● Schedule event on appropriate calendar(s).

Drills (shared role with Executive Assistant)
● Familiarity with security system.
● Coordinates and records fire, tornado, and lock down drills as specified by the State of Minnesota.
● Coordination with Seat Based Director, Crisis Team and Administrative Assistant

● Receive fieldtrip request form.
● Schedule fieldtrip on calendar.
● Order transportation for the fieldtrip.
● Communicate to staff all fieldtrip details.

● JMC reports, report cards
● Digitized enrollment
● Maintain all student records and information, including all new students and entries in JMC and file folders
● Email messages through JMC software to families.
Security (shared role with Executive Assistant)
● Monitor secure doors to allow entrance into the building.
● Quick access to video cameras.
● Receive requests from staff regarding an incident to view with video cameras.
● Program doors.

● Enrollment process - start to finish for seat-based students. Student applications, enrollment, correspondence.
● Initial contact for online enrollment for local students/families that come to the building
● Collaborate with State Reporting Coordinator to ensure accurate information is provided in MARSS/EdFi and other state reports.

● Attend staff meetings
● This list is not all-inclusive and any other task or job may be assigned in the future.

Hourly based on current pay grid.

Current benefit package will be discussed during interview process.

Work Schedule and Agreement:
● Agreement - 10 months with summer contracted hours (to be determined)
● Hours during the day should include but are not limited to being available during typical school day time per day: 8 general business hours are 7:30 a.m. to 4 p.m.
● School Days and Teacher Professional Development Days plus scheduled days in collaboration with both Directors


● Experience with office management
● Extremely strong organizational and time management skills; attention to detail
● Excellent people skills, self starter
● Teacher experience helpful, but not required
● AA or BS Degree Preferred
● Strong command of computer skills and applications: Google Suite, Microsoft Office, Adobe, etc. Ability to learn JMC Student Software and various school reporting software

Institution Description

Mission statement
Growing environmentally literate, community impacting learners of excellence.​

Serving two programs
Our seat-based program (located in Crosslake, MN) serves students tuition-free in grades kindergarten - 8th as well as a fee-based prekindergarten program.

Our tuition-free online program serves students from anywhere in Minnesota in grades kindergarten to graduation/age 21.

Please visit our website to learn more!

Application Instructions/Comments

Please email a cover letter and resume (including 2-3 references) to

To apply for this job, please contact the person listed.

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